Aviva update on arrangements for Annual General Meeting

Aviva plc ("Aviva") announces a change of venue and confirms the format for its Annual General Meeting ("AGM"). The notice of the AGM, scheduled to be held at 13.30 on Tuesday 26 May 2020 at the Queen Elizabeth II Centre (QEII), was circulated to shareholders on 21 April 2020 (the "Notice of AGM").

The Board has been closely monitoring the evolving Coronavirus (COVID-19) situation and recognises that UK Government guidance continues to require social distancing and prohibits mass gatherings.

Change of venue and update on arrangements

The Board has decided to change the venue of the AGM to the Company's Head office at St Helen’s, 1 Undershaft, London EC3P 3DQ. The AGM will take place at the same time, 13.30, and on the same day, Tuesday 26 May 2020, as previously notified to shareholders. 

The arrangements for the AGM are as follows:

• It will not be possible for shareholders to attend the AGM in person. Please do not travel to the venue, as anyone who attempts to attend the AGM in person will be refused admission.
• The AGM will be convened with the minimum quorum of shareholders as stated in the Articles of Association. Aviva intends to facilitate the establishment of the quorum on this occasion. Social distancing measures will be in place. 
• As shareholders will not be able to attend the AGM in person, they should vote by submitting a proxy in advance of the AGM. To ensure that their vote counts, shareholders should only appoint the Chairman of the AGM to act as their proxy. Details of how to submit a proxy are set out below.
• The AGM will focus on the formal business of the meeting as set out in the Notice of AGM.

The Board believes these measures are necessary and appropriate in light of the current pandemic, in particular, to protect the health and wellbeing of the Company's shareholders, employees and the wider communities in which we operate.

Shareholder engagement

The Board recognises the ongoing importance of communication with shareholders at this time. Shareholders will be able to watch a shareholder presentation following the AGM during which they will hear from the Chairman and CEO and receive an update on our community activities as part of supporting the Covid-19 efforts. There will be an opportunity for pre-submitted shareholder questions to be answered during the presentation.  Should a shareholder have a question that they would like to be raised on the business of the AGM, we ask that they send it by email to aviva.shareholders@aviva.com by 1pm on Friday 22 May 2020. Full details on how to watch the shareholder presentation will be available on www.aviva.com/agm in due course. Shareholders are urged to vote by proxy, as described below.

Reminder to vote by proxy 

We urge all shareholders to register their vote in advance by appointing the Chairman of the AGM as their proxy and giving voting instructions at www.investorcentre.co.uk/eproxy; by CREST or Proxymity voting; or by sending a completed Form of Proxy to Computershare Investor Services PLC, The Pavilions, Bridgwater Road, Bristol, BS99 6ZY; by 1.30pm on Thursday, 21 May 2020.

Shareholders who have appointed a different proxy should contact Computershare on 0371 495 0105, or +44 117 378 8361 if calling from outside the UK, as soon as possible. Other proxies will not be permitted to attend the AGM.

Further updates

The Board will continue to monitor the situation and may, if necessary, need to make further changes to the arrangements for the AGM, including how it is conducted. Shareholders should therefore continue to monitor the Company's website and announcements.

The Board would like to thank shareholders for their understanding and support during these exceptional circumstances and wish them well during these challenging times. 

Authored by Aviva